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Sonoma County Waste Management Agency

Requests for Proposals

If your organizations would like to be included on our distribution list for request for proposals, please email us your contact information and desired area of interest.

Posted April 17, 2017

Home Composting Education Services

The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CONTRACTOR to perform home composting education services. The goal of this program is to inform as many Sonoma County residents as possible of the importance of landfill diversion through proper home composting/vermicomposting actions, how to obtain the resources necessary to compost at home, and how to maintain home composting systems such that the systems operate properly and minimize potential odors and pests. Contractor shall be responsible for the planning, reservation of venues, development of specific educational materials, staffing, surveying, and reporting for all aspects of this program.

Responses are due May 15, 2017 at 3 p.m. (PDF: 357 kB)

Spanish Language Outreach Services

The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CONTRACTOR to develop and maintain relationships with Hispanic media (radio, newspaper and TV) including determining target audiences, doing media appearances, feature stores, etc., conduct person-to-person outreach through public event venues, businesses and other locations frequented by Spanish-speaking people, and answer the Agency’s dedicated Spanish Eco-Desk 565-3375 option #2 phone line and record these calls in a provided Access database.

Responses are due May 15, 2017 at 3 p.m. (PDF: 357 kB)

Oil Program Management

The Sonoma County Waste Management Agency (SCWMA) is seeking an agreement with a CONTRACTOR to audit oil recycling centers and coordinate oil & oil filter recycling publicity and programs in Sonoma County. Currently funded through CalRecycle’s Oil Payment Program, the Agency operates a program to encourage recycling opportunities and help prevent illegal disposal for used motor oil and filters.

Responses are due May 15, 2017 at 3 p.m. (PDF: 1.3 MB)


 

Posted September 9, 2016
Updated October 10, 2016

Request for Information for Organic Waste Processing (PDF: 247 kB)

Organic Waste Processing RFI Addendum (PDF: 168 kB)

The SCWMA is distributing this Request for Information (RFI) in order to better understand the availability and range of potential alternatives for providing organic waste processing services in the future. In particular, SCWMA is interested in organic waste processing options for yard/green waste (with comingled residential food waste), wood waste, commercial food waste, biosolids, and manure.

The questions deadline is September 30, 2016 and the response submission deadline is November 14, 2016 at 4:00 pm.


 

Posted July 8, 2016

Request for Proposals: Regional Assessment Procedure Documenting Operational Process and Diversion Rates for Construction and Demolition Debris Recovery Facilities (PDF: 445 kB)

Addendum to Request for Proposals <u>

The Sonoma County Waste Management Agency, Central Contra Costa Solid Waste Authority, County of Solano, City of San Jose, and City of Sunnyvale (collectively the “Participants”) are seeking proposals from consulting firms (“Consultant”) to develop a reliable, efficient, and uniform process to assess operations and diversion rates of facilities that accept, process, and divert construction and demolition (C&D) waste from landfill disposal throughout the San Francisco Bay Area Region.

Proposals are due 12:00 PM Noon/Pacific Standard Time on Friday, August 12, 2016.


 

Posted April 26, 2016

Request for Proposals for Electronic Waste Collection Event Services for the Sonoma County Waste Management Agency (PDF: 422kB)

Proposals due 3:00 p.m. on May 23, 2016

The Sonoma County Waste Management Agency (AGENCY) is seeking an agreement with a CONTRACTOR to hold city-centered Electronics Waste Collection Events where Sonoma County residents and businesses may bring electronic waste for recycling. The agreement term shall be from June 18, 2016 through February 11, 2017, with up to three annual extensions upon mutual agreement. These events shall be held on a monthly basis with no cost to the residents and businesses. The selected CONTRACTOR will be assisted by the AGENCY with publicity for the events.

Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, May 9, 2016, and the proposals are due by Monday, May 23, 2016 by 3:00 p.m.

Addendum to request for Proposals (PDF: 40kB)


Posted July 10, 2014
Modified July 25, 2014

Request for Proposals to Transport Compostable Materials (PDF: 223kB)

Revised: Request for Proposals to Transport Compostable Materials (PDF: 225kB)

July 25, 2014 Revision to Request for Proposals (PDF: 197kB)

Addendum to Request for Proposals (PDF: 87kB)

Proposals due 3:00 pm on August 4, 2014
The Sonoma County Waste Management Agency (AGENCY) is seeking proposals from interested and qualified contractors for transport and delivery of compostable materials to permitted composting facilities.

Slightly less than 100,000 tons per year of compostable material is currently accepted at the Central Disposal Site compost facility operated by the AGENCY for processing, composting, and sale of finished product. The County’s contractor currently transports compostable material from the Transfer Stations to the Central Disposal Site composting facility. This contract will expire upon notice from the County to Republic Services that the Master Operating Agreement is effective.

However, it is anticipated that the compost facility may be forced to close or reduce operations due to regulatory requirements. Depending on the ultimate outcome of the regulatory process, the AGENCY may be able to operate its current compost facility during a portion of the year. Although uncertain, it appears that at least some portion of the compostable materials currently processed at the Central Disposal Site will need to be composted elsewhere beginning October 1, 2014. The AGENCY may require transport and delivery services either on a seasonal or continual basis.


Posted March 5, 2014

Request for Proposals for Operation of Household Hazardous Waste Programs for the Sonoma County Waste Management Agency
(PDF: 508 kB)

Exhibit A: Outline of Scope of Services (PDF: 385 kB)
Exhibit B: Proposal Authorization and Acknowledgement Form (PDF: 113 kB)
Exhibit C: Form of Agreement (PDF: 953 kB)
Exhibit D: Cost Proposal Form (PDF: 123 kB) - Cost Proposal Form (Excel: 79 kB
Exhibit E: Volumes of Material Historically Collected (PDF: 282 kB)
Exhibit F: License Agreement for Use of County Facilities with Site Map (PDF: 945 kB)
Exhibit G: Central Disposal Site and Transfer Station Hours and Locations (PDF: 193 kB)

Addendum to Request for Proposals (PDF: 41 kB)
Current Contract Pricing (PDF: 296 kB)

Proposals due 3:00 p.m. on April 7, 2014
The Sonoma County Waste Management Agency (AGENCY) is seeking proposals from a Contractor to operate a Household Hazardous Waste Facility, accompanying weekly Mobile Program and a Door to Door Collection Service, Hazardous Waste Load Check Program, provide Conditionally Exempt Small Quantity Generator services, and handle emergency response wastes. The Contractor will be required to receive, package, treat, store, and dispose of Household Hazardous Waste and Conditionally Exempt Small Quantity Generator wastes. The contract for services being sought under this Request for Proposals will be between the successful Proposer and the AGENCY. The AGENCY intends to award a contract for the period of July 1, 2014 through February 11, 2017.

Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, March 24, 2014, and the proposals are due by Monday, April 7, 2014 by 3:00 p.m.


Posted October 31, 2013
modified November 19, 2013

Request for Proposals to Conduct a Waste Characterization Study (PDF: 123 kB)

Addendum to Request for Proposals (PDF: 20 kB)

Proposals due 3:00 pm on December 5, 2013
The Sonoma County Waste Management Agency (AGENCY) is seeking proposals for a Waste Characterization Study in Sonoma County.  In keeping with its desired goals and continued achievements, the AGENCY recognizes the need to continually examine data that may impact the mandates set forth by the State, as well as monitoring the progress of the Countywide Integrated Waste Management Plan (CoIWMP).  As such, the AGENCY wishes to examine and analyze trends of the types and quantities of Sonoma County waste landfilled.


Posted July 24, 2012
modified August 8, 2012

Request for Proposals for Consulting Services Regarding Carryout Bag Waste Reduction (PDF: 708 kB)

Addendum to Request for Proposals (PDF: 22 kB)

Proposals due 3:00 p.m. on August 20, 2012
The Sonoma County Waste Management Agency (Agency) is seeking professional assistance for preparation of CEQA documents for the Agency's Carryout Bag Waste Reduction Ordinance. The draft ordinance is included as Exhibit D. Agency expects proposers to be well versed in the legal issues surrounding carryout bag ordinances in other California cities and counties and be qualified to prepare a complete, legally defensible CEQA document. Agency also expects proposers to be well versed in CEQA documents prepared for other California cities and counties to the extent that relevant information can be readily incorporated into this effort, thus minimizing cost to Agency.


Posted April 23, 2012

Request for Proposals to Audit Oil Recycling Centers and Coordinate Oil Recycling Publicity and Programs for the Sonoma County Waste Management Agency (PDF: 284 kB)

Proposals due 3:00 p.m. on May 21, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking an Agreement through February 11, 2017 with a CONTRACTOR to audit oil recycling centers and coordinate oil recycling publicity and oil programs in Sonoma County. Currently funded through Department of Resources Recycling and Recovery's (CalRecycle) Oil Payment Program, the Agency operates a program to encourage recycling opportunities and help prevent illegal disposal for used motor oil and filters.

Contractor shall assist agency staff to accomplish the goals of the Used Oil Recycling Program. The tasks to be addressed include:

  • site visits and data gathering for certified collection centers in Sonoma County, as required by CalRecycle
  • assist centers with various aspects of the program
  • publicity & education on recycling of used oil and filters
  • liaison with related programs
  • assist with reporting requirements to CalRecycle

To assist in proposal preparation, download the Word version of Attachment A: Scoring Criteria template. (WORD: 44 kB)

Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Friday, May 4, 2012, and the proposals are due by Monday, May 21, 2012 by 3:00 p.m.

According to the RFP, under Section 2. General Information, each potential proposer was to submit any written questions pertaining to this RFP by the May 4, 2012 deadline. Please be aware that no questions or comments were received; therefore, no response is necessary to be published as an Addendum to this RFP.


Posted April 20, 2012

Request for Proposals for Spanish Language Outreach Services for Used Motor Oil/Filter Recycling and Solid Waste Recycling for the Sonoma County Waste Management Agency (PDF:195 kB)

Proposals due 3:00 p.m. on May 21, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking a two-year agreement, including multiple year extensions until 2017, with a CONTRACTOR to conduct Spanish language outreach services for used motor oil/filter recycling and solid waste recycling activities in Sonoma County. The scope of work for the contract includes developing and maintaining relationships with Hispanic media; conducting person-to-person outreach through public event venues, businesses and other locations frequented by Spanish-speaking people; answering Spanish Eco-Desk phone calls; providing translation services to Agency staff as needed; assisting in preparation and managing distribution of the annual Spanish Recycling Guide; keeping records for the CalRecycle Used Oil Grant Program; and, preparing press releases. To assist in proposal preparation, download the Word version of Exhibit A Outreach Plan/Budget template. (WORD: 72 kB)

Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, May 7, 2012, and the proposals are due by Monday, May 21, 2012 by 3:00 p.m.

According to the RFP, under Section 2. General Information, each potential proposer was to submit any written questions pertaining to this RFP by the May 7, 2012 deadline. Please be aware that no questions or comments were received; therefore, no response is necessary to be published as an Addendum to this RFP.


Posted April 3, 2012

Request for Proposals for Electronic Waste Collection Event Services for the Sonoma County Waste Management Agency (PDF:237kB)

Proposals due 3:00 p.m. on April 27, 2012
The Sonoma County Waste Management Agency (AGENCY) is seeking a two-year agreement, including multiple year extensions until February 11, 2017 with a CONTRACTOR to hold city-centered Electronics Waste Collection Events where Sonoma County residents and businesses may bring electronic waste for recycling. These events shall be held on a monthly basis with no cost to the residents and businesses. The selected CONTRACTOR will be assisted by the AGENCY with publicity for the events.

The AGENCY intends to award "primary" vendor and "back-up" vendor contracts. The "back-up" vendor shall not be guaranteed any amount of work. The "back-up" vendor contract shall only be utilized in the event that the "primary" vendor is unable to provide the electronic waste recycling services required by its contract with the AGENCY.

Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, April 9, 2012, and the proposals are due by Friday, April 27, 2012 by 3:00 p.m.

Addendum #1 to Request for Proposals for Electronic Waste Collection Event Services (PDF:127kB)


Posted March 29, 2012

Request for Proposals to Transport and Recycle Electronic Waste for the Sonoma County Waste Management Agency (PDF: 248 kB)

Proposals due 3:00 p.m. on April 27, 2012
The Sonoma County Waste Management Agency is seeking proposals from CalRecycle Approved Electronic Recyclers for the transport and recycling of Covered Electronic Wastes and Universal Waste Electronic Devices from the Central Disposal Site located at 500 Mecham Road, Petaluma, California. The term of the contract will be for approximately five (5) years, until February 11, 2017.

A Pre-Proposal tour for Potential Proposers interested in touring the E-waste collection site will be held on Tuesday April 3, 2012, from 10:00 a.m. to 11:30 a.m., at the following address: Central Disposal Site, Administration Office, 500 Mecham Road, Petaluma, California, 94952. Please note that all questions pertaining to this Request for Proposals must be submitted in writing by Monday, April 9, 2012, and the proposals are due by Friday, April 27, 2012 by 3:00 p.m.

Addendum #1 to Request for Proposals for Electronic Waste Transportation and Recycling Services (PDF:38kB)


Posted November 23, 2011

Request for Qualifications for Composting Services (PDF: 72 kB)

Proposals due 3:00 p.m. on December 19, 2011
The Agency is seeking information about contractors that are capable of providing composting services either as a solely private enterprise operating on private property under privately held operating permits, as a possible private/public partnership, or as a contractor operating the Agency facility and composting program, including the current slate of related activities. As a starting point, the Agency is soliciting via this RFQ information about interested parties in order to conduct an evaluative process for potentially entering into a new agreement for a contract operator or a private enterprise with which the Agency could negotiate a contract for green waste diversion. The unique circumstances for the near term future of the program, particularly the transition from the current location to a new program home, coupled with the desire to dramatically increase the volume and type of materials processed, provides the impetus for consideration of alternative diversion options of compostable/green material, including a new agreement.

Addendum #1 to Request for Qualifications for Composting Services (PDF: 840 kB)


Posted June 20, 2011

Request for Proposals for Mandatory Commercial Recycling Education Services (PDF: 217 kB)

Proposals due 3:00 p.m. on July 18, 2011
The Sonoma County Waste Management Agency (Agency) is seeking an agreement with a Contractor to complete at least the following: 1) conduct all research and collect pertinent information using the most up-to-date lists of businesses, multifamily and public entities in Sonoma County, subject to draft mandatory commercial recycling regulation, 2) input required information in an Access database, 3) mail a personalized letter to those businesses and/or conduct outreach and education to all or a subset of Sonoma County businesses, multifamily and public entities about ARB/CalRecycle’s regulations and how to achieve compliance in advance of regulation-specified deadlines, 4) provide waste assessments technical assistance and follow-up to a certain number of business, multifamily and public entities subject to the regulation, and 5) report to the Agency Board of Directors and staff. Contractor must be able to provide the services detailed in Exhibit A-1 in both English and Spanish languages.

Addendum #1 to Request for Proposals for Mandatory Commercial Recycling Education Services – posted July 6, 2011 (PDF: 74 kB)

 

 

 

 

 

Sonoma County Waste Management Agency ● 2300 County Center Drive, Suite B-100 ● Santa Rosa, CA 95403